Interview Rejection Letters: How to Take the Sting Out

Interview rejection letters are usually form letters. Someone creates the template, and it's just a case of filling in the name and a few other details. But how much thought is given to writing the template in the first place? Judging by some of the cold, formal messages I've seen in the business world --- not much!

Put yourself in the place of the job candidate. A job search is a nerve wracking process at the best of times, and particularly the interview. When people have put themselves through it and put their best foot forward, naturally being rejected for the job is a great disappointment.

Unfortunately, many employment rejection letters are written in a tone that adds insult to injury. Here are some ways you can at least to some extent take the sting out.

• Instead of "Thank you for your interest in our company" (impersonal) try, "Thank you for giving us the opportunity to explore whether you were the right fit for the position of ..."

• Instead of "While your credentials are impressive" (sounds insincere) try, "While you certainly have some of the attributes we were looking for..."

• "We had a number of excellent applicants including you, which made our choice a difficult one. I am, however, sorry to advise you that we have selected another candidate for the position."

• Instead of "We will keep your resume on file for six months in case a position should arise that suits your qualifications" (arrogant --- why would you assume they would still be available in six months?) try, "If another appropriate position should arise that appears to fit your qualifications, we will certainly contact you. In the meantime, thank you for letting us get to know you, and I wish you success in your current job search." Notice that I've used the singular "I" in that last sentence, which makes it more personal.

As these examples illustrate, while losing the job competition is always disappointing, interview rejection letters written with empathy can make it a little less painful.


Brother Adam said...

Thank you, your suggestions in this article were very helpful as this is the first time I have been on this end of the job interview process and have had to hire someone. Having been on the receiving end of many rejection letters I wanted to make it as painless as possible.

Erica joy said...

Thanks. It is easy sometimes to write these letters and just send them but that usually turns out to seem heartless. Your suggestions are very much appreciated.

Anonymous said...

Nice article...thanks for this.

Anonymous said...

Thanks for the help. I now have an idea on how to correctly write the letter

Anonymous said...

Thanks for the help. I now have an idea on how to correctly write the letter

Karl said...

Nice article. Your suggestions certainly help soften the blow. Thanks for the post.

Anonymous said...

Some great advice.

Anonymous said...

Thank you so much! The little changes made the generic rejection letter so much more personal. Interviewing is such a draining process, and by the time I hire and go to send the letters, my brain is fried. (:

Anonymous said...

Ha. You just did all of the work for me. Cut and paste, here I come.

Anonymous said...

Thanks for the help nice comments

Anonymous said...

First of all. Thanks very much for your useful post.

I just came across your blog and wanted to drop you a note telling you how impressed I was with the information you have posted here.

Please let me introduce you some info related to this post and I hope that it is useful for community.

Source: interview rejection letter

Thanks again

Anonymous said...

your employers who are reading..go to hell you bunch of f

heartless people who dont give a damn about us...qualified people who dont give the job except those incompetent ones.thank you and go to die in hell.

Anonymous said...

those who never reply back and never answer their phones when we call for the follow up. i hate you! i hate you! f####

Anonymous said...

Oh, for heaven's sake, it doesn't matter how you write it: a rejection letter is a rejection letter. Do you honestly think anybody who has ever received one believes you feel their pain at being passed over for a job? Do you honestly think using "empathetic" language makes being rejected any easier? Do you honestly think that by using a "kinder and gentler" way to say "we don't want you," the recipient will feel all better upon reading your patronizing, insincere words?

If so, then you're obviously a career HR person, and as such completely out of touch with the real world. This article wasn't written to make the rejected applicant feel better; it was written to make the person rejecting the applicant feel better. That sucks.

WhiteLady said...

It's a shame that some feel so personally embittered about receiving rejection letters; maybe if a little less of that vitriol was evident in your personality at interview you would be more successful?

Thank you so much for these suggestions. It is difficult when you get 400 applications for an Admin assistant's job and 90% of the potential candidates have been made redundant in the past year.
Some are under qualified, some over, some just don't have the right personality to be part of the business, it doesn't mean I don't feel awful about having to inform them that they have been unsuccessful in their application attempt. These phrasing suggestions have definitely helped me out.
Maybe it is just semantics but constructive criticism is far easier to handle than a downright slating!

Thanks again and good luck to all

Anonymous said...

Thank you very much for your tip.. this help ease the painful process on the sender and receiver.

Anonymous said...

Really appreciate these tips. I found them very useful while I was trying to reject a candidate prior to the interview.

Anonymous said...

I have received plenty of rejection letters, but received only a couple that were decent. Thanks for giving me tips on how to remain decent to well-meaning folks who are honestly seeking to better themselves. The decision not to hire a couple of the candidates was tough, so I'm glad to remain as positive as possible and let the candidate know that they were well considered for the position.

Anonymous said...

teds woodworking , ted woodworking

Anonymous said...

This is because, іf the couples are nοt
coаcheԁ on thе preparations and the requirements of
thiѕ utilization, theу might end up eatіng Tantric Massage ѕаlmon
wheneveг I haԁ Hаwaiіan food.

Feel free to surf to my weblog - sensual massage in London

Anonymous said...

I couldn't resist commenting. Perfectly written!

Feel free to visit my site; declaring bankruptcy in florida
Also see my webpage :: bankruptcy laws in florida

Anonymous said...

Hey there would you mind letting me know which web host you're utilizing? I've loaded your blog in 3
completely different internet browsers and I must say this
blog loads a lot quicker then most. Can you
recommend a good web hosting provider at a reasonable price?
Kudos, I appreciate it!

My web blog ... 1399

Anonymous said...

Hi there! Do you use Twitter? I'd like to follow you if that would be okay. I'm absolutely enjoying your blog and look forward to new posts.

my homepage ::

Anonymous said...

This piece of writing is really a good one it helps new net people, who are wishing for blogging.

Here is my web blog best registry cleaners

Anonymous said...

This is my first time go to see at here and i am in fact happy to read everthing at one place.

Here is my page :: microsoft registry cleaner

Anonymous said...

First of all I want to say terrific blog! I had a quick question which I'd like to ask if you do not mind. I was interested to find out how you center yourself and clear your thoughts prior to writing. I have had a tough time clearing my thoughts in getting my thoughts out there. I do enjoy writing however it just seems like the first 10 to 15 minutes are usually lost just trying to figure out how to begin. Any recommendations or tips? Thanks!

Here is my blog post exercises to improve vertical leap

Anonymous said...

Great beat ! I would like to apprentice even as you amend your web site, how can i subscribe
for a blog website? The account aided me a applicable deal.

I had been a little bit familiar of this your broadcast
offered bright transparent idea

My weblog :: summer vacation for kids

Anonymous said...

Have you ever thought about publishing an ebook or guest authoring on other websites?
I have a blog based upon on the same topics you discuss and would love to
have you share some stories/information. I know my subscribers would value your work.
If you are even remotely interested, feel free
to shoot me an email.

my site ...

Anonymous said...

Hi there to all, how is all, I think every one is getting more from this website, and your views are nice for new users.

Here is my blog ... workouts for vertical leap

Anonymous said...

I think the admin of this website is actually working hard in favor of his web page, because here every material is quality based material.

My homepage: vertical jump workouts

Anonymous said...

No matter if some one searches for his required thing, so he/she wishes
to be available that in detail, thus that thing is maintained over

Take a look at my blog post: link building services

Anonymous said...

Greetings from Colorado! I'm bored at work so I decided to check out your blog on my iphone during lunch break. I enjoy the info you provide here and can't wait to take a look when I get home.

I'm surprised at how fast your blog loaded on my phone .. I'm not even using WIFI, just 3G .
. Anyways, good site!

Also visit my web blog ::

Anonymous said...

Hey There. I discovered your blog the usage of msn.

This is a very well written article. I will make sure to bookmark it and return to learn more of your helpful information.

Thanks for the post. I'll definitely return.

Feel free to visit my page google link building

Anonymous said...

Heya i'm for the first time here. I found this board and I find It really useful & it helped me out a lot. I hope to give something back and aid others like you helped me.

My weblog ... Jump Manual review

Anonymous said...

Amazing blog! Do you have any suggestions for aspiring writers?
I'm hoping to start my own website soon but I'm a little lost on everything.
Would you propose starting with a free platform like Wordpress
or go for a paid option? There are so many options out there that I'm totally overwhelmed .. Any suggestions? Thank you!

Check out my webpage; breakfast Goose creek sc

Anonymous said...

Hi friends, its wonderful paragraph on the topic of tutoringand fully defined,
keep it up all the time.

my blog; workouts to improve vertical jump

Anonymous said...

Fantastic beat ! I would like to apprentice while you amend your web site,
how could i subscribe for a blog site? The account helped me a acceptable deal.

I had been tiny bit acquainted of this your broadcast offered bright clear concept

Here is my web site - exercises to increase vertical jump

Anonymous said...

Hey there just wanted to give you a brief heads up and let you know a
few of the pictures aren't loading correctly. I'm not sure why
but I think its a linking issue. I've tried it in two different web browsers and both show the same results.

Look at my web page :: exercises to increase vertical jump

Anonymous said...

You need to take part in a contest for one of the finest sites on the
net. I am going to highly recommend this site!

My website; Workouts To improve vertical

Anonymous said...

Hmm it looks like your website ate my first comment (it was super long) so I guess I'll just sum it up what I had written and say, I'm thoroughly enjoying
your blog. I too am an aspiring blog writer but I'm still new to everything. Do you have any recommendations for newbie blog writers? I'd
really appreciate it.

Here is my blog;

Anonymous said...

Everything is very open with a really clear description of the challenges.
It was definitely informative. Your website is useful. Thank you for sharing!

Feel free to surf to my web blog :: exercises to improve vertical leap

Anonymous said...

There's definately a great deal to find out about this issue. I really like all of the points you have made.

Feel free to surf to my website ... workouts to improve vertical jump

Anonymous said...

Definitely imagine that which you said. Your favourite justification seemed to be on the
internet the simplest factor to understand of. I say to you, I definitely get annoyed while folks consider worries that they just do not know about.
You managed to hit the nail upon the top
and also outlined out the entire thing with no need side effect , other
people could take a signal. Will probably be again to get more.

Feel free to visit my website ...

Anonymous said...

We are a group of volunteers and opening a new scheme in our community.
Your site provided us with valuable information to work on.
You have done a formidable job and our entire community will
be grateful to you.

Take a look at my homepage demo.Socialengineexpress.Com

Anonymous said...

Simply wish to say your article is as astounding. The clearness on your publish is simply spectacular and i can think you're a professional on this subject. Well with your permission allow me to clutch your RSS feed to stay updated with imminent post. Thanks one million and please carry on the gratifying work.

Have a look at my web blog; exercises for vertical jump

gchandrima nair said...

Thank you. It was really useful for me.

Leslie Lim said...

I simply want to say I am new to weblog and truly savored you’re website. More than likely I’m want to bookmark your blog . You actually have excellent writings. Thanks a bunch for sharing your web site.


interview hr said...

Tks very much for your post.

Avoid surprises — interviews need preparation. Some questions come up time and time again — usually about you, your experience and the job itself. We've gathered together the most common questions so you can get your preparation off to a flying start.

You also find all interview questions at link at the end of this post.

Source: Download Ebook: Ultimate Guide To Job Interview Questions Answers:

Best rgs

Sophie A said...

Thanks for your post. For a better letter writing please click ireland writing

eddy shaw said...

Aw, this was a very nice post. In concept I want to put in writing like this moreover – taking time and actual effort to make a very good article… but what can I say… I procrastinate alot and certainly not seem to get one thing done. free online casino slots

nesr golden said...

نقدم لكم موقع متخصص فى صيانة الثلاجات فى الاسكندرية
صيانة ثلاجات كريازى بالاسكندرية
صيانة ثلاجات توشيبا بالاسكندرية
صيانة ثلاجات شارب بالاسكندرية
صيانة ثلاجات وايت ويل بالاسكندرية
صيانة ثلاجات كريازي بالاسكندرية
صيانة ثلاجات توشيبا بالاسكندرية
صيانة ثلاجات وايت ويل بالاسكندرية
صيانة ثلاجات شارب بالاسكندرية

yanmaneee said...

cheap jordans
golden gooses
yeezy boost 350
jordan shoes
curry 4
yeezy boost
nike air max
golden goose sneakers
kyrie 5 shoes